In the ever-evolving landscape of Human Resources, efficiency and precision are key. Having a smart and powerful AI assistant right at your fingertips will definitely help you craft perfect documents, streamline processes, and enhance productivity. Microsoft 365 Copilot is a great way to give your team a boost in the right direction.

In this article, we’ll explore 26 best Microsoft 365 Copilot prompts that can be applied to working with Word docs for HR professionals, helping you to harness this technology to its fullest potential. 

Let's dive in and discover how you can transform your HR documentation with smart, AI-driven support.

1. Craft a job description

Create a job description for a Senior Animation Designer role.

To be clear
Change the job title in the prompt to a role you're hiring for.

More to try
Ask Copilot to include top skills, education requirements, and amount of experience.

2. Compile industry trends

Provide insight about hiring trends in the hospitality industry

Experiment
Ask about other trends or other industries.

3. Conduct market research

Gather external data about hiring trends in hospitality industry and present them in a table. 

Take it to the next level
Include industry forecasts and predictions for hiring for the next fiscal year.

Experiment
Try it with different industries to see how the response changes.

4. Create FAQ document

Generate a draft FAQ document about the [parental leave policy]

To be clear
Paste this prompt into the Copilot compose box of a policy document.

Experiment
Consider asking for FAQs about different policies such as flexible work and time off.​

5. Generate Worker Council fact sheet

What are some issues that a workers' council would raise regarding a new program or policy in [region]

More to try
Compare the issues with other policies in places we conduct business.

6. Guide manager onboarding

List steps to onboard your new employee hired as a Graphic Designer. Include info like acquiring a laptop, gaining access to the intranet, and being added to aliases and meetings.

Take it to the next level
Consider additional specific details. Such as a list of software to be installed.

Experiment
Try it with different job roles to see how the response changes.

7. Implement best practices

Create a planning document to leverage and implement hiring best practices

Experiment
Try asking for interview or onboarding best practices.

8. Onboard new hires

Create an onboarding document that lists the steps a new employee can take in the first month of their role as a […]

Take it to the next level
Consider additional specific details. Ask to include steps to follow, helpful contacts, and links to training.

More to try
Try it with a different audience in mind such as a Manager.

9. Plan change management

Find change management best practices, including proven change frameworks, tools, and timelines, for [a change in benefits]

More to try
List comparative best practices from across the industry

Experiment
Try it with different departments or industries to see how the response changes.

10. Compose a decline letter

Create a polite decline letter to the applicant we won't be hiring. Applicant name:

Take it to the next level
Try adding more details to the prompt, such as the job role or the date the application was submitted.

11. Create a hiring process

Create a comprehensive hiring process outline, including timeline, steps, and best practices.

Take it to the next level
Ask Copilot to include information about how to collaborate with other interviewers.

12. Create job interview questions

Create a set of interview questions for the position of Software Engineer. Include questions about previous experience, goals, and personal interests.

To be clear
Change the job title in the prompt to a role you're hiring for.

Take it to the next level
Give Copilot additional details such as the role description or basic qualifications.

13. Discover qualified candidates

Create a guide for how to advertise job openings to qualified candidates. What are good places to share job roles in Construction with people looking for work?

To be clear
Replace the industry name in the prompt with your industry.

More to try
Ask Copilot to create an incentive plan for current employees to bring in new hires.

14. Draft an offer letter

Compose a draft offer letter to a candidate for the position of Software Engineer. Include details on our benefits package.

Experiment
For a customized letter, replace the job position in the prompt with the role you're hiring for.

15. Formulate recruitment strategy

Create a recruitment process outline, including timelines, and resources.

More to try
Add specific information about the job roles and positions your hiring for.

16. List employment laws

Create a current list of Manufacturing employment laws for California.

Experiment
Edit the prompt to include your field and your state or province.

17. List job role skills

Create a list of the essential skills required for a software engineer.

Experiment
Edit the job role in the prompt to customize the response for your needs.

18. Plan a job fair

What tasks are needed for me to plan a job fair to hire designers?

More to try
To get a response tailored to your needs, edit the job position in the prompt or ask Copilot for a general job fair plan.

19. Compile improvement plan

Convert the KPI insights in this document into a KPI improvement document with tasks and timelines.

Take it to the next level
Include specific deadlines and resources needed to complete the improvement strategy.

More to try
Create a checklist based on the improvement plan.

20. Create an employee KB portal

Create a list of articles and documents for employees. Include information about onboarding, policies, annual reviews, benefits, corporate holidays, and career profiles.

Take it to the next level
Organize the list into sections for managers, new employees, and employees looking to change roles.

21. List training needs

Create a list of mandatory advisor training, with links to the courses and reading materials. The most urgent and impactful should be at the top of the list.

More to try
Send the list to advisors in an email.

22. Update process documentation

Create a checklist of outdated processes from this document and suggest ways to improve and update them.

Take it to the next level
Assign a priority level to each out-of-date process for triage.

23. Simplify policies

Summarize this document into 10 key topics and terms with descriptions and a summary of how the policy has changed over time.

Take it to the next level
Ask Copilot to translate the summary into another language.

24. Draft change list questions

Draft a list of likely questions that employees will have about a change in policy and draft responses to each question.

Take it to the next level
Ask Copilot to include information about how the policy will change work processes.

25. Prepare change management plan

You are managing a team of Service Advisors. Create a plan for change management that updates curated content, employee-facing material, and advisor training and communications.

Experiment
Ask Copilot to provide examples of communication materials.

26. Communicate policy changes

Draft a reply email to the department that provides detail and timelines regarding improvements and changes.

To be clear
Copy the results from Word and paste them into a new Outlook message.

Conclusion

Concluding everything mentioned above, Microsoft 365 Copilot becomes an irreplaceable application for anyone who works with text documents. By integrating these efficient prompts into your daily workflow, you’ll find that tasks such as creating job descriptions, conducting market research, and drafting offer letters become not only simpler but also more precise and impactful.

So why wait? Start experimenting with these Microsoft 365 Copilot prompts today and transform your HR operations. 

You can find more useful tips and tricks for Microsoft 365 Copilot here https://copilot.cloud.microsoft/en-us/prompts/all